Stakeholders in energy efficiency project implementation

A stakeholder may be defined as: "A person, group or organization that has interest or concern in an organization”. 1Energy efficiency and building management involves a network of stakeholders, which varies at different stages of the program. The support and cooperation of different stakeholder groups will be needed if energy efficiency projects are to be implemented effectively:

Possible Internal & External StakeholdersEngagementRole & InterestHow to get their support
Mid to senior level management A good understanding of the business and often extensive experience in the industry Responsibility for the business including approval of major investment decisions Relate energy efficiency to the main functions of the company. Provide context through other sites or companies and the benefits. Explain major risks and how they’ve been addressed. Talk about the organization's sustainability image, leadership, and lowering operation costs.
3rd parties – consultants, technology vendors Work closely with suppliers, customers and other external stakeholders who can input valuable information Various Various
Finance personnel Provide insight and details for the financial aspects of the proposal to help clarify and overcome internal and external financial barriers to action. May be able to assist constructing the financial parts of the business case Executive role with responsibility for managing business or site expenditure Understand current investment priorities and challenges. If possible then finance department contribution in constructing the business case will render a sense of ownership of the EEM projects.
Business analysts / managers Analytical skills and experience to develop business case proposals at the right level of detail, and that align with key business drivers Ensuring economic viability and minimizing financial risk Ensure sufficient economic data is available, including knowledge of economic risks associated with the project. Ensure the business case refers to business priority areas (e.g. addressing image through increased environmental initiatives, operational cost reduction etc.).
Technical / facilities management staff Detailed experience and knowledge of plant, equipment and operational issues Responsibility for operations and/or delivery of services on the site Relate energy efficiency to site efficiency and safety, and cost reduction targets. Provide contextual benchmarks for other sites or companies and the benefits. Explain major risks and how they have been addressed
Procurement staff Financial and supply risks that may be relevant to an organization’s business case proposal Writing procurement specifications and seeking optimal contract value.
Review of EPCs
Work with to explore alternative definitions of value as opposed to minimal up-front cost. Consider life cycle costing for example.
Energy/Environmental management staff Experience in operating and monitoring energy building operation and control systems (BMS), equipment or installations These stakeholders will be key to making EEMs a success – or not Make the case that after implementation of the EEMs the business overall ecological footprint may be significantly reduced
Landlords If implementing projects in a rented building, landlords should be approached for necessary permissions and for cost sharing where appropriate Permission for structural modification and potentially co-funding projects that improve their asset value Present business case strong in maximizing asset value, rental potential, tenant retention, etc.
Investors Engage early with strategy and business case for project/program Ensuring the financial credibility of the proposal and minimizing risk Present the strong financial business case and research on market, technical and other risks of the project, along with mitigation measures
Local community Ensure that any activities undertaken have minimal negative impact on the community and hopefully a positive uplifting impact Community support may be required for disruptive activities Maximize the provision of information and minimize the risk of disruptive works.
Vendors / alliance partners Sustainable procurement policy and vendor selection process. Appropriate vendor review meetings and awareness sessions as needed Seeking clear information on any sustainable supplier selection criteria. Negotiation of EPC, Green Leases and alternative energy supply based contracts. Provide clear, reliable information to enable tendering for contracts.

References

1 James Post, Lee Preston and Sybille Sachs, 2002. Redefining the Corporation, Stakeholder Management and Organizational Wealth. Stanford University Press, Stanford.